Ten prompts that do real work. Copy one, change the details in brackets to your business, and paste it into any AI assistant. Then never accept the first draft.
The four-part recipe
- Who it is“You are my social media assistant.”
- Who you are“I run a small catering business in Nakuru; my customers are…”
- What you want“Write a week of posts.”
- How you want it“Warm, simple English with a little Kiswahili, for WhatsApp.”
Never paste private details — ID numbers, full account numbers, real client financials. Write “a customer” instead of a real name, and always read what the AI writes before you send it. You are the boss; you approve everything.
Prompt 01
A whole week of content in five minutes
Use it when: You keep going quiet on social media for weeks, and you want posts that actually bring customers.
You are my social media assistant. I run [describe your business]. My customers are [who they are], and my #1 goal right now is getting NEW customers.
Give me a week of social media content (Monday to Sunday) designed to attract and convert new customers. For each day give me:
- A short, warm caption in simple English with a touch of natural Kiswahili where it fits
- 3 relevant hashtags
- One idea for the photo or video to post
- A clear, low-pressure call to action
Keep the tone friendly and real, not salesy. Mix value, social proof, behind-the-scenes, customer love, and one gentle offer during the week.Level it up — say this next
- “Redo Tuesday and Friday to promote a weekend offer: [your offer].”
- “Give me 5 caption options for a single photo of [describe the photo].”
- “Now write a one-week plan for WhatsApp status only — shorter and more personal.”
Prompt 02
Rescue a sale when someone says “you’re too expensive”
Use it when: A customer pushes back on price and you freeze, get defensive, or drop your price just to keep them.
A customer sent me this message about my [type of business]:
"[paste exactly what the customer said]"
Help me reply. I want to sound warm and confident, NOT defensive. Gently explain the value I offer ([list 2–4 real reasons]) and invite them to go ahead or come see for themselves. Keep it short enough for WhatsApp, friendly, with a little Kiswahili warmth.Level it up — say this next
- “Give me 3 versions: one warm, one professional, one very short.”
- “Now write a reply for when I can offer a small discount for paying in advance.”
Prompt 03
Follow up someone who went quiet
Use it when: Someone asked for a quote, you replied… and then silence. Most sales are lost simply because nobody followed up.
Write a friendly, no-pressure follow-up message to a customer who asked about my [product/service] about [number] days ago and then went quiet. I don't want to sound desperate or pushy. Give them an easy, warm reason to reply and gently remind them what I offer. Short, for WhatsApp, with a soft call to action.Level it up — say this next
- “Add a small reason to act now, like limited slots this weekend.”
- “Write a second follow-up for a week later if they still have not replied.”
Prompt 04
Your on-demand business advisor
Use it when: You are stuck on a real problem and wish you had a mentor to think it through with.
Act as a practical business advisor for small businesses in Kenya. I run [describe your business]. My challenge is: [describe the problem clearly].
Give me 5 realistic, low-cost ideas to solve this, suited to my kind of business and a small budget. For each idea, tell me the very first step I should take this week.Level it up — say this next
- “Now pick the best idea and give me a simple 2-week plan to try it.”
- “What are the risks of each idea, and how do I avoid them?”
Prompt 05
Respond to an RFP or write a proposal on your letterhead
Use it when: A tender or request for proposal lands and you lose a whole evening formatting a document.
I am responding to the attached request for proposal. I have also attached my company profile and letterhead.
Write a complete, professional response using MY company details from the profile — team, track record, registration details — so nothing is invented. Cover: understanding of the requirement, our approach, deliverables, timeline, team, and why us. Use [PLACEHOLDER] for any figure I need to fill in.
Format it as a clean, finished document on my letterhead, ready to send — not a rough draft.Pro tip. Attach your own business profile and letterhead so the names match and the AI fills in your firm’s details automatically. This is the module people ask for most.
Level it up — say this next
- “Now write the one-page executive summary version.”
- “Make the approach section more specific to [the client’s sector].”
Prompt 06
Turn a rough, rushed note into a polished message
Use it when: You type in a hurry and want it to go out looking professional.
Turn this rough note into a warm, clear, professional message I can send to a customer on WhatsApp:
"[paste your rough note exactly as you typed it]"
Keep it short and friendly, confirm the key details clearly, and end politely.Pro tip. You can dictate the rough note with voice input instead of typing it — ideal at the end of a long day.
Level it up — say this next
- “Now make a reusable template with blanks I can fill in each time.”
- “Add a polite line about payment via M-Pesa paybill [number].”
Prompt 07
A marketing plan for the budget you actually have
Use it when: You know you should market more but do not know where limited money goes furthest.
I run [describe your business] and my customers are [who they are]. I have KES [amount] to spend on marketing this month.
Give me a simple, practical plan for how to spend it to get the most new customers. Focus on low-cost and free options — social media, WhatsApp, referrals, local partnerships. Lay it out week by week with what to do and roughly what it costs.Level it up — say this next
- “What can I do this month for free, with no budget at all?”
- “Which one thing should I do first for the fastest result?”
Prompt 08
Make sense of your numbers
Use it when: You have a messy spreadsheet or a pile of figures and no time to analyse them.
Here are my sales figures for the last [period]. Remove any customer names before you analyse — I have replaced them with codes.
Tell me: what is going up, what is going down, which products or services actually make me money, and the three things you would change first. Explain it in plain language, not accounting jargon, and show me the numbers behind each conclusion.Pro tip. Strip real names, ID numbers and account numbers first. Codes and totals are enough for the analysis.
Level it up — say this next
- “Now turn this into a one-page summary I could show a bank or an investor.”
- “What questions should I be asking that I have not asked?”
Prompt 09
Handle a complaint and keep the customer
Use it when: A customer is upset and your reply decides whether you lose them or win them for good.
A customer is upset because [describe what went wrong]. Help me reply. I want to:
- Apologise sincerely without making excuses
- Show I take it seriously
- Offer a fair way to make it right ([your idea])
- Keep them as a happy customer
Keep it warm, professional and short enough for WhatsApp.Level it up — say this next
- “Give me a calmer version for when the customer is very angry.”
- “Help me write a simple policy so this does not happen again.”
Prompt 10
Plan your week so nothing important slips
Use it when: You are doing everything, and things fall through the cracks because it is all in your head.
I run [describe your business]. Here are my goals and tasks for this week:
[list everything on your mind — orders, deliveries, marketing, errands, family, everything]
Help me turn this into a simple, realistic daily to-do list (Monday to Saturday). Group similar tasks together, put the most important things first, and keep each day manageable. Add a short note on what NOT to worry about until next week.Pro tip. Five minutes every Sunday evening is one of the simplest habits that separates a stressed business from a calm, growing one.
Level it up — say this next
- “Which of these tasks could I delegate or drop entirely?”
- “Turn my top 3 goals for this month into weekly steps.”
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